How Can Digital Document Storage Benefit Your Business?
Most businesses these days generate a variety of paperwork. From customer invoices to contracts to user manuals, finding a place to conveniently and safely store these items is easier said than done. When it comes to technology solutions, digital document storage is a great way to declutter and organize your workplace.
Here are a few things you can look forward to when you upgrade your storage strategy.
3 Reasons to Switch to Electronic Document Storage
1. Easily Find Documents When You Need Them
Digging through an overstuffed file cabinet is no one’s idea of fun. It can seem impossible to track items down, especially when organization is lacking. With digital storage, you can easily search servers and drives by using targeted keywords that relate to the file in question. Items that could take several minutes or even hours to track down will now be right in front of you in a matter of seconds.
2. Efficiently Share Items Among Staff
If you’re ready to cut the cord to your workplace’s fax machine, digital storage is the perfect way to do so. Instead of faxing fuzzy, barely legible copies to customers and associates, you can send a crystal clear digital file via email. You can also upload files to cloud servers, so they can be accessed by your staff any time they need to. More efficient file sharing boosts productivity and prevents frustrating delays during the work day.
3. Securely Store Sensitive Data
With a technological solution like digital storage, you’ll also enjoy a higher level of security. It’s possible to password-protect documents, which prevents unauthorized individuals from viewing them. You can also use two-factor authentication for even greater security. When a person inputs a password, a special code will be sent to their email or mobile device before access to the file is granted. While physical storage does sometimes come with locks, they’re no match for the protection afforded by digital methods.
When you need an IT professional to put you in touch with the latest technology solutions, turn to our team at Epic IT Consulting. We can help you create a more efficient and streamlined workplace by automating essential processes and/or establishing cloud storage for digital documents. Discuss your goals with a team member today by calling (608) 496-8660 or filling out our online form.
